Army Postal Service Enrollment Process, Important Dates 2024, Flow Chart of enrollment, Advantages of APS, Application Form and details.
APS ENROLLMENT PROCESS
Important Dates
Medical Screening of volunteers at AROs/ZROs – Apr, Aug & Dec every year
Cut-Off date(s) for medical screening cycle – Apr
| Ser | Event | By whom | To Whom | Cut Off dates |
| 1. | Last date of submission of Application | By volunteers | Divisional Heads | 30 Nov |
| 2. | Cutoff date for submission of recommended list of volunteer(s) of Division along with Applications &supporting documents(in one lot) | By Divisional Heads | OIC APSRecords | 31 Dec |
| 3. | Intimation on medical exam for eligible volunteers | By OIC APSRecords | Concerned Divisions | 28 Feb |
| 4. | Medical Screening at specified AROs/ZROs | AROs/ZROs | Volunteers | Apr |
| 5. | Despatch of medically fit volunteers to APS Wing for Training | AROs/ZROs | APS Wing | After found medically fit |
Cut-Off date(s) for medical screening cycle – Aug
| Ser | Event | By whom | To Whom | Cut Off dates |
| 1. | Last date of submission of Application | By volunteers | Divisional Heads | 31 Mar |
| 2. | Cutoff date for submission of recommended list of volunteer(s) of Division along with Applications &supporting documents(in one lot) | By Divisional Heads | OIC APSRecords | 30 Apr |
| 3. | Intimation on medical exam for eligible volunteers | By OIC APSRecords | Concerned Divisions | 30 Jun |
| 4. | Medical Screening at specified AROs/ZROs | AROs/ZROs | Volunteers | Aug |
| 5. | Despatch of medically fit volunteers to APS Wing for Training | AROs/ZROs | APS Wing | After found medically fit |
Cut-Off date(s) for medical screening cycle – Dec
| Ser | Event | By whom | To Whom | Cut Off dates |
| 1. | Last date of submission of Application | By volunteers | Divisional Heads | 31 Jul |
| 2. | Cutoff date for submission of recommended list of volunteer(s) of Division along with Applications &supporting documents(in one lot) | By Divisional Heads | OIC APSRecords | 31 Aug |
| 3. | Intimation on medical exam for eligible volunteers | By OIC APSRecords | Concerned Divisions | 31 Oct |
| 4. | Medical Screening at specified AROs/ZROs | AROs/ZROs | Volunteers | Dec |
| 5. | Despatch of medically fit volunteers to APS Wing for Training | AROs/ZROs | APS Wing | After found medically fit |
FLOW CHART OF APS ENROLLMENT
1. EMPLOYEES OF DEPARTMENT OF POSTS VOLUNTEERS FOR APS : APPLICATION STAGE
(a) DoP employees opt for volunteer to APS is required to fill up “Volunteer Application Form”. Specimen of application is enclosed as Annexure I.
(b) Volunteer(s) is required to fill up the Part I, Part II of the application form
& submit to the Divisional Head. Part III & IV to be kept blank by the volunteer(s).
2. ACTION BY DIVISIONAL HEAD (CIVIL POSTAL AUTHORITY)
(a) Divisional Head will scrutinize the application(s) of the volunteer(s) and recommend in Part – IV of the application(s).
(b) Divisional Head will prepare a Nominal Roll of recommended volunteer(s) and forward their application(s) to Officer In-charge, APS Records, PIN 900746, c/o 56 APO (tee.kamp62@nic.in) along with following documents in one lot by 31 Dec, 30 Apr, 31 Aug every year:-
(i) A certificate issued by Divisional Head as per Annexure II
(ii) CTC copy of Last month’s pay slip
(iii) CTC copy of First page of Service Book
3. ACTION BY OIC APS RECORDS–ON RECEIPT OF APPLICATION
(a) Check the correctness of Application(s), certificates & documents issued by Divisional Head as mentioned at para 2 above.
(b) If application is completed in all respects, enter the name of the volunteer(s)in Field Force List. If not, return the application to the Divisional Head with observation(s) for rectification.
(c) After processing with IHQ of MoD (Army), OIC APS Records will forward a confirmation letter to specified ZROs/AROs (ARO/ZRO wise) certifying that the volunteer(s) is eligible for enrolment in the category for which applied for, to arrange medical screening of the volunteer(s) under intimation to the concerned civil Divisional Head, concerned Command HQs, Nodal Officer and Additional Directorate General APS by 28 Feb, 30 Jun, 31 Oct every year in one lot.
4. ACTION BY DIVISIONAL HEADS & VOLUNTEERS
(a) Divisional Heads will relieve the volunteer(s) to report to concerned AROs/ZROs as intimated by APS Records on the specified date(s) for medical examination along with connected documents.
(b) Volunteers are required to report AROs/ZROs on the specified dates only. Medical examination will be held during Apr, Aug & Dec every year.
5. ACTION BY APS NODAL OFFICERS, COMMAND HQs/CBPOs/WING
(a) On receipt of confirmation letter from OIC Records as per Para 3 (c) above, Command HQs / CBPOs / Wing / APS Nodal Officer(s) will coordinate with AROs/ZROs for medical examination, inform civil Postal authority / concerned volunteer(s) for timely report for medical examination, coordinate with AROs/ZROs regarding result of medical examination & final date of despatch of the medically fit volunteer(s) to APS Wing. They will further coordinate with concerned Divisional Head to relieve medically fit volunteer(s) to report to AROs/ZROs as per specified date(s).
6. ACTION BY DIVISIONAL HEADS & VOLUNTEERS
(a) On receipt of confirmation letter of medical fitness from concerned AROs/ZROs, Divisional Head will relieve the volunteer(s) to report to concerned AROs/ZROs along with requisite documents for final despatch to APS Wing for Training.
(b) Volunteers are required to report AROs/ZROs on the specified dates only.
email id of APS Records – tee.kamp62[at]nic.in
email id of APS Wing – wgcdr.apswg[at]indiapost.gov.in
Annexure-I
APPLICATION FOR ENROLMENT AS A VOLUNTEER FOR FIELD SERVICE TO ARMY POSTAL SERVICE
(View PDF for Annexure-II & Contact us)
ADVANTAGES FOR DEPARTMENT OF POSTS EMPLOYEES ON FIELD SERVICE TO ARMY POSTAL SERVICE
1. Equivalent Rank Structure in APS at the time of induction
(a) Asst Supdt, Posts/HSG – Subedar
(b) Inspector, Posts / LSG – Naib Subedar
(c) PA/SA – Warrant Officer
(d) Postman/Mail Guard – Naik
(e) Multi Tasking Staff – Sepoy
2. Age limit and medical category
The officials below 40 years of age and in the medical category of SHAPE-1 are eligible to join APS.
3. Special status of Warrant Officers in APS
Warrant Officers are treated at par with JCOs for accommodation, messing and travel entitlements purposes.
4. Pay & Allowances
(a) Option to draw Civil Pay or Army Pay, whichever is beneficial
(b) Civil Pay:-
Civil Pay + 12% of Basic Pay as Field Service Allowance (FSA) (No DA on FSA)
(c) Army Pay:-
Army Pay + Military Service Pay (MSP) (Rs.5,200/- pm + DA thereon)
(d) Assured Career Progression (ACP) Benefits of Army
Volunteers opting Army Pay option will be given ACP I, II, III at the interval of 8, 16, 24 years service in APS.
5. Leave Benefits:-
| Ser | Type of Leave | No of days |
| (a) | Annual Leave | 56 + Journey period |
| (b) | Casual Leave | 30 |
| (c) | Hospitalisation | Considered as on Duty |
| (d) | Sick Leave | Recommended by Medical Officer |
| (e) | Accumulation | 300 days |
| (f) | Encashment (Max – 60 days) | Over & above 300 |
6. Pay Benefits: –
Comparison between Civil Pay and Army Pay
Note:-
• Entry level pay of civil post and APS equivalent is given, which may vary depend on No of years of service in civil
• This comparision is as on May 2024. This may vary depend upon enhancement of allowances by Govt of India.
| Civil Appointment | Army Rank | Civil Pay (in DoP) | Civil Pay (in APS) | Army Pay | |||
| Details | Pay | Details | Pay | Details | Pay | ||
| MTS(Multi Tasking Staff) | Sep/PO (Sepoy / Postal Operator) | Basic Pay | 18000 | Basic Pay | 18000 | Basic Pay | 21700 |
| DA (50%) | 9000 | DA (50%) | 9000 | MSP | 5200 | ||
| HRA (10%) | 1800 | FSA (12%) | 2160 | DA (50%) | 13450 | ||
| TPTL | 2700 | TPTL | 2700 | TPTL | 2700 | ||
| HRA# | 1800 | HRA# | 2170 | ||||
| LRA@ | 853 | LRA@ | 853 | ||||
| PMHAH | 90 | PMHAH | 90 | ||||
| RUMCIG | 68 | RUMCIG | 68 | ||||
| NRA* | 4500 | NRA* | 4500 | ||||
| Total | 31500 | Total | 39171 | Total | 50731 | ||
| PM / MG(Post Man / Mail Guard) | Nk/PO (Naik / Postal Operator) | Basic Pay | 21700 | Basic Pay | 21700 | Basic Pay | 25500 |
| DA (50%) | 10850 | DA (50%) | 10850 | MSP | 5200 | ||
| HRA (10%) | 2170 | FSA (12%) | 2604 | DA (50%) | 15350 | ||
| TPTL | 2700 | TPTL | 2700 | TPTL | 2700 | ||
| HRA# | 2170 | HRA# | 2550 | ||||
| LRA@ | 853 | LRA@ | 853 | ||||
| PMHAH | 90 | PMHAH | 90 | ||||
| RUMCIG | 68 | RUMCIG | 68 | ||||
| NRA* | 4500 | NRA* | 4500 | ||||
| Total | 37420 | Total | 45535 | Total | 56811 | ||
| PA / SA(Postal Assistant / Sorting Assistant) | WO(Warrant Officer) | Basic Pay | 25500 | Basic Pay | 25500 | Basic Pay | 29200 |
| DA (50%) | 12750 | DA (50%) | 12750 | MSP | 5200 | ||
| HRA (10%) | 2550 | FSA (12%) | 3060 | DA (50%) | 17200 | ||
| TPTL | 2700 | TPTL | 2700 | TPTL | 2700 | ||
| HRA# | 2550 | HRA# | 2920 | ||||
| LRA@ | 853 | LRA@ | 853 | ||||
| PMHAH | 90 | PMHAH | 90 | ||||
| RUMCIG | 68 | RUMCIG | 68 | ||||
| NRA* | 4500 | NRA* | 4500 | ||||
| Total | 43500 | Total | 52071 | Total | 62731 | ||
| LSG | Nb Sub (Naib Subedar) | Basic Pay | 29200 | Basic Pay | 29200 | Basic Pay | 35400 |
| DA (50%) | 14600 | DA (50%) | 14600 | MSP | 5200 | ||
| HRA (10%) | 2920 | FSA (12%) | 3504 | DA (50%) | 20300 | ||
| TPTL | 2700 | TPTL | 2700 | TPTL | 2700 | ||
| HRA# | 2920 | HRA# | 3540 | ||||
| LRA@ | 853 | LRA@ | 853 | ||||
| PMHAH | 90 | PMHAH | 90 | ||||
| RUMCIG | 68 | RUMCIG | 68 | ||||
| NRA* | 4500 | NRA* | 4500 | ||||
| Total | 49420 | Total | 58435 | Total | 72651 | ||
| IP(Inspector of Posts) | Nb Sub (Naib Subedar) | Basic Pay | 44900 | Basic Pay | 44900 | Basic Pay | 35400 |
| DA (50%) | 22450 | DA (50%) | 22450 | MSP | 5200 | ||
| HRA (10%) | 4490 | FSA (12%) | 5388 | DA (50%) | 20300 | ||
| TPTL | 2700 | TPTL | 2700 | TPTL | 2700 | ||
| HRA# | 4490 | HRA# | 3540 | ||||
| LRA@ | 853 | LRA@ | 853 | ||||
| PMHAH | 90 | PMHAH | 90 | ||||
| RUMCIG | 68 | RUMCIG | 68 | ||||
| NRA* | 4500 | NRA* | 4500 | ||||
| Total | 74540 | Total | 85439 | Total | 72651 | ||
| IP may opt Civil Pay (APS), if beneficial @12% FSA on Basic PayIP may get promotion to Subedar within 2 – 3 yearsIP have option for attend SSB (Service Selection Board) and chance to promote as Lieutenant after clearing SSB.Pay level of Lieutenant is Level 10 (Basic Pay 56100/- + other Army Pay Benefits) | |||||||
| @ – LRA (Leave Ration Allowance, while on leave, LRA will be admissible) # – HRA (Family personnel will get HRA, if Govt Married Accommodation is not available) * – NRA (Normal Ration Allowance,. Only family member staying in Govt accommodation will get NRA, if not opt for Free ration. Single person will get free food & accommodation) | |||||||
- Uniform Allowance per year – Rs. 12500/-
- Transfer Grant – 80% of Basic Pay on every Posting
- Hardship & Risk Allowance – Depending on Area of Posting
7. Assured Career Progression (ACP) Benefits of Army
| Grade / Rank | MTS in | Sep/PO in | Postman in | Naik/PO in | PA in DoP | Warrant Officer |
| DoP | APS | DoP | APS | in APS | ||
| Pay Option | Civil Pay | Army Pay | Civ Pay | Army Pay | Civil | Army |
| Existing Pay | 18000 | 21700 | 21700 | 25500 | 25500 | 29200 |
| Existing Pay Level | 1 | 3 | 3 | 4 | 4 | 5 |
| Qualifying service for MACP-I | 10 Years | 8 Years | 10 Years | 8 Years | 10 Years | 8 Years |
| 1st ACP in Army 8 yrs | 2400 GP L4 | 2800 GP L5 | 4200 GP L6 | |||
| 1st MACP in civil after 10 Yrs | 1900 GP L2 | 2400 GP L4 | 2800 GP L5 | |||
| Appx Pay | 41900 | 63737 | 50060 | 72217 | 58540 | 80217 |
| Appx Hike (Army option of Pay) | 21837 | 22157 | 21677 | |||
| Qualifying service for MACP-II | 20 Years | 16 Years | 20 Years | 16 Years | 20 Years | 16 Years |
| 2nd ACP in Army on 16 yrs | 2800 GP L5 | 4200 GP L6 | 4600 GP L7 | |||
| 2nd MACP in civil on 20 Yrs | 2000 GP L3 | 2800 GP L5 | 4200 GP L6 | |||
| Appx Pay | 55500 | 81017 | 67340 | 92537 | 76620 | 102137 |
| Appx Hike (Army option of Pay) | 25517 | 25197 | 25517 | |||
| Qualifying service for MACP-III | 30 Years | 24 Years | 30 Years | 24 Years | 30 Years | 24 Years |
| 3rd ACP in Army 24 yrs | 4200 GP L6 | 4600 GP L7 | 4800 GP L8 | |||
| 3rd MACP in civil on 30 yrs | 2400 GP L4 | 4200 GP L6 | 4600 GP 67 | |||
| Appx Pay | 72300 | 104697 | 88460 | 118937 | 102220 | 131737 |
| Appx Hike (Army option of Pay) | 32397 | 30477 | 29517 | |||
| Advantage from Civil | > 2 LEVEL | > 1 LEVEL | > 1 LEVEL |
8. Benefits – Travel Concession (Train):-
| Type | Frequency/ Eligibility | JCOs / WO | NAIK / SEP |
| Free LTC (Duty station to Home station) | Once in a year(Self + Wife + Children+ Dependents) | AC 2 TIER | AC 3 TIER |
| Free All India LTC | Once in two years (Self + Wife + Children+ Dependents) | AC 2 TIER | AC 3 TIER |
| If posted in Field station | Twice in a year(Self ) | AC 2 TIER | AC 3 TIER |
| 50% concession | Unlimited(Self + Wife + Children+ Dependents) | AC 2 TIER | AC 3 TIER |
9. Benefits – Army Group Insurance (AGI):-
| Details | JCOs / WOs | NAIK / SEP |
| Monthly subscription (Compulsory) | Rs.2525 | Rs.2525 |
| Insurance cover | Rs.37.50 lakhs | Rs.37.50 lakhs |
| Advance – Computer loan | Yes | Yes |
| Advance – Two wheeler loan | Yes | Yes |
| Advance – Four wheeler loan | Yes | Yes |
| Part withdrawal – Higher education / Marriage of wards | 90% at credit | 90% at credit |
| Amount accumulated in AGI savings fund will be refunded to officials on their repatriation to department of posts. | ||
10. Benefits – Canteen Facilities (CSD):-
| Details | JCOs / WOs | NAIK / SEP |
| All type of consumer goods on concessional rates (less than MRP) | Rs.10,500per month | Rs.8,000per month |
| Electronic, electrical goods on concessional rates (less than MRP) | Rs.75,000per year | Rs.55,000per year |
| Liquor on concessional rates (less than MRP) | 7 bottles per month | 5 bottles per month |
| After rendering Minimum 5 years Service in APS, Canteen Facilities with Liquor is available, after Repatriation to Department of Posts | ||
11. Benefits – Medical Facilities:-
- Free Medical Facilities for Self, Wife, Children and Dependents
- Free Medical Facilities like OPD, Medicines, Diagnosis, In Patient (Room Rent & Food), Specialist Consultant, Minor Operations & Major Operations.
12. Benefits – Education & Scholorship:-
- Admission of children in Army Public School, KV and other Pvt School in the Military station
- Children will get reservation for getting admission in professional colleges under State Govt.
- Scholarships are available for children of personnel from APS Corps Regimental Fund and from Army (ESSA)
- Admission of children in the following Professional Colleges for JCOs/WOs/OR who have completed 10 years of service in Army Postal Service
| Army Institute of Technology, Pune | Army College of Medical Science, Delhi Cantt |
| Armed Forces Medical College, Pune | Army College of Dental Science, Secunderabad |
| Army Institute of Management, Kolkatta | Army Institute of Management & Technology, Greater Noida |
| Army Institute of Fashion Design, Bangalore | Army College of Nursing, Jalandhar |
| Army Institute of Nursing, Guwahati | Army Institute of Higher Education, Pathankot |
| Army Institute of Hotel Management And Catering Technology, Bangalore | Army Institute of Law, Mohali, Chandigarh |
| Army Centre of Education, Pachmarhi | Army Institute of Education, Greater Noida |
- Grant to wives for enhancement of their academic qualification.
- Grant to personnel for enhancement of their academic qualification while serving in APS
13. Foreign Posting:-
- 05 Field Post Offices are being operated at United Nation peace keeping force, abroad – Lebanon – 01, Congo – 02, South Sudan – 01 & Israel – 01
- 04 Field Post Offices are being operated at HQ IMTRAT (Indian Military Training Team), Bhutan.
- Every year, APS personnel are selected for foreign assignment based on various parameters through board of officers.
- 30 APS personnel (JCOs/WOS/NAIK/SEP) are being sent to foreign postings every year.
| Foreign Posting | Additional Allowance | Tenure | Total Allowance |
| Bhutan | Rs. 84,138/- per month | 02 Years | Rs.20.19 lakh |
| UN Mission | $ 1600/- per month (Approx Rs. 1,31,808/-) | 06 months | Rs. 8.00 lakh |
Note : This comparision is as on May 2024. This may vary depend upon enhancement of allowances by Govt of India, from time to time.
14. Benefits – Others
- Talented sports personnel can participate in Army teams at various levels.
- Eligible for applying to dwelling units from Army Housing Welfare Organisation (AWHO) after completing 10 years & more service in APS.
- Officials will get choice posting in Department of Posts on repatriation.
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